4 tips for how to give great review feedback


It’s that time of year for many of us, when staff reviews are due. If like me, you are snowed under with requests for feedback – here are some thoughts on how to make the input you give great and the process as painless as possible for you!

1) Remember it is a privilege to give actionable feedback to peers and colleagues. Authentic engagement in the growth of others is a wonderful attribute (I admit it, this can be challenging after the first 5 or 6). To make it actionable I love the advice Kathryn Britton gives to

  • Tell people what to keep (what you love them to do)
  • Feedback that leads to higher goals
  • Reach for the best of you (not be more like me!)

2) Imagine a face to face conversation. You do need to be honest but don’t say something you would not say looking the colleague in the eye. Most likely you will be very specific with either your good or bad feedback if you are face to face – so don’t waffle with bland hints in your written feedback.

3) Be fearless. Just as Edmond Burke said “the only thing necessary for the triumph of evil was for good men to do nothing” The same is true for reviews and the opportunities to provide feedback for colleagues. Your choice here is to stand up and be counted. It is increasingly important to many corporations that just getting the work done is necessary but not sufficient. This is a great time to pull out the Corporate Values, tenets or other PR / HR material that the organisation uses to set it’s aspirations if you are struggling to benchmark a behaviour that you feel it appropriate to give feedback on

4) Take time: I can’t do more than 3 reviews in a row justice. So if I have fifteen to complete, 3 before lunch each day for the week is my goal.

Other resources:

7 ways to make feedback more valuable

How to give feedback so people can hear it

Critiquing etiquette: six ways to provide gracious feedback

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Triangle of Worth ™


Some advice with regard to strategies that I can *prove* deliver results for diverse, geo-distributed teams:

The Secret Sauce: Based on a recipe I cooked up a few years ago called “Triangle of Worth” the key philosophy is a combination of elemental needs for teams and individuals to have a high sense of worth in the workplace and they are:

  1. sense of vital mission – am I working on the critical path?
  2. sense of equity – do I get out something commensurate to what I put in?
  3. sense of respect – am I able to respect the values and mission of my colleagues and peers – and can I assume they respect mine?

Many of the best trends you can observe in the ‘organisational health’ stats I am proud to have been associated with across a number years, teams and geos are influenced by putting this philosophy into action

Ingredients:
  • Clear Vision and Mission
  • OnePager or Equivalent set of goals and KPIs
  • Regular review period not > 3 months
  • Actionable Scorecard
  • Great communications
Method:

Take your OnePagers and make sure they represent a nuclear group – there are 10 active OnePagers for a team of around 60 peeps – so in aggregate no more than 6 people can describe their work in 1 page. I don’t know what the maximum size is to be effective – but it is not huge

Happy to supply some examples / templates – mail me directly

Finally – get into the rhythm of sending weekly notes from staff meetings to all hands – but these notes always start with a commentary from the leader and follow with the wildly important goals for the team this week (not a status of things got done. The focus on goals for the week makes a difference as they tie back to OnePagers or KPIs and so ground that cannot be overwatered is watered again. Regular and consistent is key.

Go, start now!

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